a. Photographer’s Responsibilities. Jody Sutton Photography (“Photographer”) hereby agrees to perform photographic services for Client at the Event specified above in a professional, workman like manner according to the prevailing standards in the industry (“Services”). Photographer may employ one or more assistants. Photographer is not responsible for the impact on the final product of any interference caused by guests or other vendors at the Event. Photographer will make every effort to obtain, but cannot guarantee delivery of, any specific images requested by client because of Photographer’s lack of control over the Event, its participants, weather, and any rules or restrictions of the venue or official conducting the Event.
b. If Photographer is exposed to (i) unsafe conditions, or (ii) objectionable or illegal acts at the Event,Photographer reserves the right to take reasonable action to remedy such a situation, including but not limited to leaving the Event. In such event, Photographer shall not be obligated to refund any of the fees paid by Client because of such action.
Terms & Conditions
1. Photographer’s Responsibilities
A non-refundable retainer (that shall be applied toward the total fee for the Services and will be set out in the Payment Schedule) is due upon execution of this agreement, at which time Photographer commits to being available to Client on that date (subject to non-payment, reasonable emergencies and force majeure events, see Section 11). Remaining payments of the balance due for the Services shall be made as set out in the Payment Schedule. In the event that Client fails to remit payment as specified, Photographer shall have the right to immediately terminate this Agreement with no further obligation to refund money (including the aforementioned retainer), to attend the Event or to supply images.
All photographs taken by Photographer at the Event, in whatever form, are copyright protected. Photographer will allow reproduction and publishing for personal use (eg. wall hangings at home, facebook, blogs), but any sale or publication for profit without Photographer’s express written permission is a violation of federal copyright law. Photographer retains Copyright in all images taken at the Event. This clause shall survive the Term.
The term of this Agreement shall commence upon the execution of this Agreement, and shall terminate upon Photographer’s delivery of the final, Client-approved album layout (“Album”) to the Client, unless terminated earlier as provided herein.
Photographer must be notified immediately of any changes in schedule or location, at least 7 Days in advance of the scheduled Event date. If Client notifies Photographer by phone, a written (i.e. email) confirmation must be sent within 2 days of such notification. If the date of the Event changes, and notice is not given the period specified above,then Photographer shall be entitled to the retainer amount as liquidated damages for having to reschedule the event. The retainer amount will need to be repaid upon booking the new date, subject to Photographer's availability. If the Client postpones the event to another date outside of the original calendar year and would like to transfer the booking to the new date then the Photographer will charge £200 to cover rise in rates.
5. Event Changes
Upon acceptance of these terms and payment of the retainer, following the clients cooling off period of 14 days after signing the contract, Photographer shall commit to attending the Event on the specified date, and shall make no other reservations for that date. If Client cancels the Event entirely, then Photographer shall not be required to repay any of the payments made by Client.
The Wedding Photography package will be delivered no later than 8-10 weeks after the event date. If an Album is ordered this is subject to a 9-12 week turnaround and the Wedding Photography package shall be delivered 28 days from the date of final Client approval. No editing or album ordering will occur during the Christmas and New Year period from 21st December to 7th January.
7. Delivery Date
Photographer warrants all prices quoted for Event images are valid for a period of 6 Months following the Event. Orders placed after such period are subject to Photographer’s published pricing at the time of the orders’ placement.
8. Price Protection
Client hereby agrees that Photographer may reproduce, publish,exhibit, and otherwise use images from the Event for instructional or marketing purposes without payment of any additional fee. Photographer will seek approval of the use of images of children for the afore mentioned uses from parent/ guardian before placement aside from use in The Album.
9. Model Release
If Photographer is unable to attend Event due to fire, flood,casualty, strike, civil disturbance, war, terrorism, Photographer’s sickness, or other acts of God beyond the parties’ control, then Photographer shall return all money paid by Client (including any retainer), and this Agreement shall immediately terminate. Photographer will help to find a replacement Photographer in the event of their own sickness and inability to carry out agreed services. However the Photographer is not responsible for the clients agreement on using recommended photographer or booking thereof.
10. Force Majeure
The courts serving UK shall have exclusive jurisdiction over disputes arising from this Agreement, and both parties here to consent to the jurisdiction of such courts.
The prevailing party in any litigation or dispute involving this Agreement, or the Services performed there under, shall be entitled to recover reasonable solicitor’s fees, costs, and expenses arising from such litigation or dispute from non-prevailing party.
12. Solicitor's Fees
This Agreement may not be assigned.
Client hereby acknowledges that Photographer may be limited by the guidelines or rules of the official performing the ceremony or the venue, and to hold Photographer harmless for the impact such restrictions may have on the final product.
PHOTOGRAPHER’S ENTIRE LIABILITY FOR ANY CLAIM, LOSS,DAMAGE, OR INJURY ARISING UNDER OR RELATING TO THIS AGREEMENT IS LIMITED TO THE FEES PAID BY CLIENT FOR THE SERVICES. IN NO EVENT SHALL PHOTOGRAPHER BE LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, EVEN IF CLIENT INFORMS PHOTOGRAPHER OF CIRCUMSTANCES THAT WOULD GIVE RISE TO SUCH DAMAGES.
15. LIMITATION OF LIABILITY
Client shall arrange with the caterer for meals to be provided to Photographer and 1 assistant (if applicable). The meals should be equivalent to that being served as a main meal for guests at the event. If not possible please inform the Photographer prior to the event.
16. Event Meals
This Agreement shall be governed by the laws of the UK, not withstanding its conflicts of laws provisions.
17. Choice of Law
This Agreement represents the complete and entire agreement of the parties with respect to the subject matter herein, not withstanding any oral or written representations to the contrary made before, during, or after its execution. Any amendments to this Agreement shall only be effective if made in writing that is executed by both parties hereto.
Photographer shall take all reasonable steps to protect the images that are recorded at the Event until such time as the Album is delivered to Client. Once the Album has been delivered, Photographer shall have no further obligation to preserve the images of the Event, regardless of the form of media in which they are stored.
19. Protection of Deliverables/Retention of Files